Guidelines for Presenters / The 2nd International Sociohydrology Conference in Tokyo

Oral Presenters Guidelines

Session Format and Timing:
Oral presentations are organized into 90-minute sessions held in designated lecture rooms. Some sessions may span multiple time blocks or lecture rooms.
Each standard presentation is allocated 15 minutes, and featured talks are allocated 30 minutes. These durations include time for transitions and discussion. Please ensure your presentation does not exceed the allotted time.

Hybrid Presentation Format:
All sessions will be conducted in a fully hybrid format, with on-site participation in the lecture hall and remote participation via Zoom. This setup allows both on-site and online participants to present and engage equally.

Presentation Procedures:
Please confirm that you are the presenting author of the abstract.
On-site presenters are required to use the PC provided in the lecture room. Since the operating system of the PC is not guaranteed, we strongly recommend using a PDF file for your presentation to avoid compatibility issues.
Please upload your presentation file to the lecture room PC before the session begins. A conference assistant will be available in the room to help you with the setup if needed.
Online presenters must share their screen and operate their own slides via Zoom. Presentations will be broadcast simultaneously in the lecture hall and on Zoom to ensure consistent access for all participants.
Presenters must be present—either on-site or online—by the start time of their session. If a presenter is not present at the beginning of the session, their presentation will be considered a "No Show". In such cases, the program will proceed without rescheduling or substitution.

Registration Requirement:
All presenters and attendees—whether participating on-site or online—must register for the conference (registration fee required).

Technical Requirements for Online Presenters:
For optimal quality, we strongly recommend using the Zoom desktop client rather than a web browser. A minimum bandwidth of 1 Mbps upstream and 2 Mbps downstream is required to ensure a stable connection.

Poster Session Schedule and Format:
Poster sessions will be held on the first and second days of the conference. Presenters will be assigned to one of these sessions. During the session, on-site presenters must be present at their poster in the designated poster area, while online presenters must deliver their presentation via their own Zoom session. Please check the program to confirm your assigned session.
All presenters must submit their posters as presentation files. We share links to each poster in the conference program. On-site presenters are responsible for printing and bringing their own posters. The Local Organizing Committee (LOC) prints posters ONLY for online presenters, so they can be displayed on physical boards as well. This ensures all participants can view posters both on-site and online, encouraging broader engagement with participants.
Photography of any scientific material without the explicit permission of the author is strictly prohibited. Authors are requested to clearly indicate on their poster whether photography is "permitted" or "prohibited."